The Lewis Tree Service Job Applicant Privacy Notice

This Job Applicant Privacy Notice (“Privacy Notice”) describes how Lewis Tree Service, Inc. (“Lewis“) collects, uses, shares, and otherwise processes individually identifiable data about job applicants or other potential employees of Lewis (“Personal Data“). This Privacy Notice applies to Personal Data that we collect through our recruiting website (“Site“), as well as through offline means.

Summary of Key Points

Following is a summary of key points.

Collection We collect certain Personal Data for recruitment and hiring purposes such as contact data, personal identification data and employment qualifications data. Jump to section below.
Use We use Personal Data for recruiting and hiring activities, such as to process your application for employment, and to comply with applicable law and internal policies. Jump to section below.
Sharing We share Personal Data within Lewis and with other parties to assist with hiring and recruitment process and to assist with compliance related activities. Jump to section below.
Cookies We use cookies on our Site and in our communications, and provide choices on use of cookies, including third-party targeting and advertising. Jump to section below.
Data security We maintain technical and organizational measures to protect Personal Data from loss, misuse, alteration, or unintentional destruction.  Jump to section below.
Other issues We provide other information in this Privacy Policy about: (i) the consequences for not providing Personal Data, (ii) data retention, (iii) links to third party websites, (iv) employee and contractor privacy issues, and (v) changes to this Privacy Policy.  Jump to section below.
Contact us Please contact us as detailed below with any questions.  Jump to section below.

 


Collection of Personal Data

We collect the following categories of Personal Data about you in consideration of your potential employment with Lewis:

Contact Data: Personal and business address, personal and business phone/fax numbers, and personal and business email addresses.

Personal Identification Data: Name, date of birth, nationality, gender, marital status, and country of birth.

Employee Qualification Data: Certificates and degrees obtained, languages spoken and skills, professional memberships, summaries of strengths and technical areas of expertise, pre-Lewis work history information (previous employers and positions held, dates, locations, supervisors, responsibilities, salary), resume and cover letter information, references and information obtained from them, and relatives employed or previously employed with Lewis.


Use of Personal Data

We use the above categories of Personal Data for the following purposes:

  • Recruiting and hiring activities, including carrying out interviews, assessing qualifications and tracking candidates during the application process, and completing the hiring process in case you should be offered and accept a position with Lewis (Contact Data, Personal Identification Data, Employment Qualifications Data)
  • Maintaining business operations and complying with statutory requirements and Lewis policies related to recruitment and hiring activities, such as background checks (Contact Data, Personal Identification Data, Employment Qualifications Data)

Sharing of Personal Data

We share Personal Data with the following categories of recipients:

With certain third parties: We may share your Personal Data with service providers, such as business administration enterprise software providers to manage your recruitment profile and present potential employment opportunities with Lewis based on your qualifications.

Business reorganization: We share Personal Data with any corporate purchaser or prospect to the extent permitted by law as part of any merger, acquisition, sale of company assets, or transition of service to another provider, as well as in the event of insolvency, bankruptcy, or receivership in which Personal Data would be transferred as an asset of Lewis.

Mandatory disclosures and legal rights: We share Personal Data in order to comply with any subpoena, court order or other legal process, or as otherwise required by applicable law. We also share Personal Data to establish or protect our legal rights, property, or safety, or the rights, property, or safety of others, or to defend against legal claims.

All parties who have access to Personal Data will be under obligation to maintain the security and confidentiality of the data. If you have questions about the parties with which we share Personal Data, please contact us as detailed below.


Cookies

We use and allow certain trusted partners to use cookies, web beacons, and similar tracking technologies (collectively, “cookies”) on our Site.

What are cookies?

Cookies are small amounts of data that are stored on your browser, device, communication, or the page you are viewing. Some cookies are deleted once you close your browser (“session cookies”), while other cookies are retained even after you close your browser so that you can be recognized when you return to a website (“persistent cookies”). More information about cookies and how they work is available at All About Cookies.

How do we use cookies?

We use cookies to provide our Site and services, gather information about your usage patterns when you navigate our Site, in order to enhance your personalized experience, and to understand usage patterns to improve our Site and services. We also allow certain trusted partners to place cookies on our Site in order to collect information about your online activities on our Site over time and across different websites you visit. This information is used to provide advertising tailored to your interests on websites you visit, also known as interest-based advertising, and to analyze the effectiveness of such advertising.

Cookies on our Site are generally divided into the following categories:

Strictly Necessary Cookies: Session cookies that are required for the operation of our Site. They include, for example, cookies that enable you to log into secure areas.

Analytical/Performance Cookies: Session cookies that allow us to recognize and count the number of users of our Site and understand how such users navigate through our Site. This helps to improve how our Site works, for example, by ensuring that users can find what they are looking for easily.

Functional Cookies: Persistent cookies that improve the functional performance of our Site and make it easier for you to use. For example, cookies are used to remember that you have previously visited the Site and asked to remain logged into it. You can delete these cookies via your browser settings.

Targeting Cookies: Persistent cookies that record your visit to our Site, the pages you have visited and the links you have followed to recognize you as a previous visitor and to track your activity on our Site and other websites you visit. See below for further details on how you can control third-party targeting cookies.

What are your options if you do not want cookies?

You can review your Internet browser settings, typically under the sections “Help” or “Internet Options,” to exercise choices you have for certain cookies. If you disable or delete certain cookies in your Internet browser settings, you might not be able to access or use important functions or features of our Site.

To learn more about the use of cookies for Google analytics and to exercise choice regarding such cookies, please visit Google Analytics Opt-Out.

To learn more about certain cookies used for interest-based advertising, including through cross-device tracking, and to exercise choices regarding such cookies, please visit the following websites (or your device settings for mobile applications):


Data Security

We maintain technical and organizational measures to protect your Personal Data against loss and unauthorized access, use, destruction, modification, or disclosure, appropriate to the level of risk and sensitivity of the Personal Data. However, no security measure can guarantee against compromise. If you have any reason to believe that your Personal Data has been compromised, please contact us as detailed below.


Other Issues

(i) How long do we retain Personal Data?

For Personal Data that we collect and process for the purposes described above, we typically retain such Personal Data for no longer than for the period necessary to fulfill the purposes outlined in this Privacy Notice and as otherwise needed to address tax, corporate, compliance, litigation, and other legal rights and obligations.

(ii) Are third party websites governed by this Privacy Policy?

Our Site contains links and references to other websites administered by unaffiliated third parties. This Privacy Policy does not apply to such third-party sites. When you click a link to visit a third-party website, you will be subject to that website’s privacy practices. We encourage you to familiarize yourself with the privacy and security practices of the linked third-party websites before providing any Personal Data on that website.

(iii) How will we handle any changes to this Privacy Policy?

We may update this Privacy Policy from time to time as our services and privacy practices change, or as required by law. The effective date of this Privacy Policy is posted above, and we encourage you to visit our Site periodically to stay informed about our privacy practices. We will post the updated version of the Privacy Policy on our Site, and ask for your consent to the changes if legally required.


Contact Us

If you have questions or comments regarding this Privacy Policy or our privacy practices, please contact us at:

Email: info@lewistree.com
Phone: (585) 436-3208
Fax: (585) 235-5864
Mail: Lewis Tree Service Inc.
300 Lucius Gordon Drive
West Henrietta, NY 14586